At IOT Mentor LLP., our subsidiaries and affiliated companies (‘we’ or ‘us’ or ‘our’, "The Company", "IOT Mentor", "workplacemanager", "Service", “Site”, “Product”), we respect your need for online privacy and protect any Personal Information that you may share with us, This Privacy Policy sets forth IOT Mentor's policy concerning the Personal Data and other information that is collected from visitors ("you", "your", “visitor”) to the Site.
Please note that your use of the Site and any of our Services is subject to our Terms of Service which you may access at the homepage. Our Privacy Policy and Terms of Use are integral to your use of our Site. Your continued use of the Site will constitute your acceptance of the Terms of Service and this Privacy Policy.
Information that we Collect for our Purposes
When you interact with us through the Services, we may collect Personal Data and other information from you, as further described below:
Information we collect
We collect personal information that you provide to us such as name, address, contact information, passwords and security data, payment information, and social media login data.
We collect personal information that you voluntarily provide to us when registering at the Sites or Apps, expressing an interest in obtaining information about us or our products and services, when participating in activities on the Sites or otherwise contacting us.
The personal information that we collect depends on the context of your interactions with us and the Sites, the choices you make and the products and features you use. The personal information we collect can include the following:
Name and Contact Data – We collect your first and last name, email address, postal address, phone number, and other similar contact data.
Credentials – We collect passwords, password hints, and similar security information used for authentication and account access.
Employee data – On behalf of our customers, we process the personal data of their employees such as Name, email, phone number, address, bank account details, salary information, date of birth, photo, signature and identification proof such as PAN, Driving License, Passport number, Aadhaar Card number, Registration numbers allotted under various Labour Laws
Payment Data – We collect data necessary to process your payment if you make purchases, such as your payment instrument number (such as a credit card number), and the security code associated with your payment instrument.
All payment data is stored by our payment gateway processor and you should review its privacy policies and contact the payment processor directly to respond to your questions.
All personal information that you provide to us must be true, complete and accurate, and you must notify us of any changes to such personal information.
Information collected through our apps
We may collect information regarding your geo-location, mobile device, push notifications, when you use our apps.
If you use our Apps, we may also collect the following information:
a) Geo-Location Information. We may request access or permission to and track location-based information from your mobile device, either continuously or while you are using our mobile application, to provide location-based services. If you wish to change our access or permissions, you may do so in your device’s settings.
b) Mobile Device Access. We may request access or permission to certain features from your mobile device, including your mobile device’s [ calendar, camera, microphone, sensors, storage,] and other features. If you wish to change our access or permissions, you may do so in your device’s settings.
c) Mobile Device Data. We may automatically collect device information (such as your mobile device ID, model and manufacturer), operating system, version information and IP address.
d) Push Notifications. We may request to send you push notifications regarding your account or the mobile application.
Information we collect automatically
Cookies - When you visit IOT Mentor, we send one or more cookies - a small file containing a string of characters - to your computer / mobile device that uniquely identifies your browser. We use cookies primarily for user authentication but may also use them to improve the quality of our service by storing user preferences and tracking user trends.
When you visit IOT Mentor software, we send one or more cookies - a small files that a site or its service provider transfers to your computer’s hard drive through your Web browser (if you allow) that enables the site’s or service provider’s systems to recognize your browser and capture and remember certain information. They are also used to help us understand your preferences based on previous or current site activity, which enables us to provide you with improved services. We also use cookies to help us compile aggregate data about site traffic and site interaction so that we can offer better site experiences and tools in the future.
Log information - In addition to the above, when you access IOT Mentor services, our servers automatically record and store information that a browser typically sends whenever you visit a website. These server logs may include information such as your web request, Internet Protocol address, browser type, browser language, browser settings, the date and time of your request, device model, the device identifier (or “UDID”), query logs, product usage logs, usage pattern through cookies and one or more cookies that may uniquely identify your browser. We also collect clicks, scrolls, conversion and drop-off on our Websites and Service.
Analytics Information - We and our third party partners use technologies such as web beacons / clear-gifs in administering the website, tracking users’ movements around the site, analyzing trends and gathering demographic information about our visitors. We may receive reports from these Partners on an individual and aggregated basis. For this purpose, we may also share anonymous data about your actions on our Websites with these third-party partners.
Information from third-party sources
IOT Mentor may obtain personal information about you from third parties, including, but not limited to, marketing event organizers, partners, and resellers. This information, among other things, may include your first and last name, company name, job title, work email address, phone number and address. IOT Mentor requires that any third party providing it with information has obtained the information lawfully and the third party has obtained the appropriate consent to share the information with IOT Mentor. If we combine or associate information from other sources with Personal Data that we collect through the Service, we will treat the combined information as Personal Data in accordance with this Policy.
Use of your information
We process your information for purposes based on legitimate business interests, the fulfillment of our contract with you, compliance with our legal obligations, and/or your consent.
We use personal information collected via our Sites for a variety of business purposes described below.
We process your personal information for these purposes in reliance on our legitimate business interests (“Business Purposes”), in order to enter into or perform a contract with you (“Contractual”), with your consent (“Consent”), and/or for compliance with our legal obligations (“Legal Reasons”).
We indicate the specific processing grounds we rely on next to each purpose listed below.
We use the information we collect or receive:
a) To facilitate account creation and logon process – If you choose to link your account with us to a third party account such as your Google or Facebook account, we use the information you allowed us to collect from those third parties to facilitate account creation and logon process. See the section below headed “Social Logins” for further information.
b) To provide services contracted with you – Paybooks will use the information you share to provide services contracted with you such as staffing services, payroll management, compliance and regulatory services, HR management, tax planning and advisory services,
c) To send you marketing and promotional communications – for Business Purposes and/or with your Consent.
We and/or our third party marketing partners may use the personal information you send to us for our marketing purposes, if this is in accordance with your marketing preferences.
You can opt-out of our marketing emails at any time (see the section on “Your Privacy Rights” below).
d) To send administrative information to you – for Business Purposes, Legal Reasons and/or possibly Contractual.
We may use your personal information to send you product, service and new feature information and/or information about changes to our terms, conditions, and policies.
e) Fulfill and manage your orders – We may use your information to fulfill and manage your orders, payments, returns, and exchanges made through the Sites.
f) To post testimonials – We post testimonials on our Sites that may contain personal information. If you wish to update, or delete your testimonial, please contact us at support@paybooks.in and be sure to include your name, testimonial location, and contact information.
g) Deliver targeted advertising to you – We may use your information to develop and display content and advertising (and work with third parties who do so) tailored to your interests and/or location and to measure its effectiveness. For more information, see our Cookie Policy.
h) Administer prize draws and competitions – for our Business Purposes and/or with your Consent, we may use your information to administer prize draws and competitions when you elect to participate in competitions.
i) Request Feedback – We may use your information to request feedback and to contact you about your use of our Sites.
j) To protect our Sites – for Business Purposes and/or Legal Reasons, we may use your information as part of our efforts to keep our Sites safe and secure (for example, for fraud monitoring and prevention).
k) To enable user-to-user communications – We may use your information in order to enable user-to-user communications with each user’s consent.
l) To enforce our terms, conditions and policies – for Business Purposes, Legal Reasons and/or possibly Contractual
m) To respond to legal requests. If we receive a legal request, we may need to inspect the data we hold to determine how to respond.
n) For other Business Purposes. We may use your information for other Business Purposes, such as data analysis, identifying usage trends, determining the effectiveness of our promotional campaigns and to evaluate and improve our Sites, products, services, marketing and your experience.
Legal Basis for Processing Personal Information
If you are a visitor from the European Economic Area (EEA), our legal basis for collecting and using the Personal Data described above will depend on the Personal Data concerned and the specific context in which we collect it.
However, we will normally collect Personal Data from you only where we need the Personal Data to perform a contract with you, or where the processing is in our legitimate interests or rely upon your consent where we are legally required to do so and not overridden by your data protection interests or fundamental rights and freedoms. In some cases, we may also have a legal obligation to collect Personal Data from you or may otherwise need the Personal Data to protect your vital interests or those of another person.
We use the legitimate interests’ legal basis for processing direct marketing mailers/phone calls and have identified that our interests are to provide you with high quality, best in industry, Time Attendance & Payroll automation systems to help you efficiently and effectively manage your Time Attendance & Payroll operations.
Data Security
We aim to protect your personal information through a system of organizational and technical security measures.
We have implemented appropriate technical and organizational security measures designed to protect the security of any personal information we process.
Examples of security measures include physical access controls, HTTPS, restricted access to data, monitoring for threats and vulnerabilities etc.
However, please also remember that we cannot guarantee that the internet itself is 100% secure.
Although we will do our best to protect your personal information, transmission of personal information to and from our Sites is at your own risk. You should only access the services within a secure environment.
Information Sharing
IOT Mentor only shares personal information with other companies or individuals outside of IOT Mentor in the following limited circumstances:
Related Entities: We may provide such information to our subsidiaries, affiliated companies for purposes consistent with this Privacy Policy. Third Parties (Sub-Processors): We may provide this information to other trusted businesses for the purpose of processing personal information on our behalf. Examples of these are functions including mailing information, maintaining databases, processing payments, hosting, analyzing data, maintenance and other services for us. When we employ such companies, we only provide them information that they need for their specific function and we require that these parties agree to process such information based on our instructions and in compliance with this Privacy Policy.
Legal Requirements: We may provide this information when we have a good faith belief that access, use, preservation or disclosure of such information is reasonably necessary to (a) satisfy any applicable law, regulation, legal process or enforceable governmental request, (b) enforce applicable Terms of Service, including investigation of potential violations thereof, (c) detect, prevent, or otherwise address fraud, security or technical issues, or (d) protect against imminent harm to the rights, property or safety of IOT Mentor, its users or the public as required or permitted by law. Business Transfers: If IOT Mentor becomes involved in a merger, acquisition, or any form of sale of some or all of its assets, then the Personal Data may become part of that transferred asset.
Unrestricted information: Any information that you voluntarily choose to include in a Public Area of the Service or share with us through any other means, will be considered as “Unsolicited Information." This information will be available to any User or Visitor who has access to that content and shall be deemed to be non-confidential and we shall be free to reproduce, use, disclose, and distribute such Unsolicited Information to others without limitation or attribution.
Links to Third Party site
IOT Mentor’s websites contain hyperlinks to websites owned and operated by third parties. These third-party websites have their own privacy policies and we encourage you to review them. We do not accept any responsibility or liability for the privacy practices of such third-party websites and your use of such websites is at your own risk.
Age Restriction and Children’s Privacy Protection
Any visitor who provides information through the Site represents that they are 18 years of age or older. We do not knowingly collect information from anyone under the age of 18. Our Site and Service are not designed for users under 18. If you are under 18 years, please do not access or use this Site.
If you have reason to believe that a child under the age of 18 has provided Personal Data to IOT Mentor through the Service, please contact us, and we will take appropriate steps to delete that information from our Service.
Accessing & Updating your Information- Rights Available to you
If you are an EEA resident, you have the right to know any personal information that we process about you and to request information on:
What personal data we hold about you The purposes of the processing How long we intend to store your personal data for The recipients to whom the personal data has/will be disclosed You can also request us to erase your personal data or to restrict processing in accordance with the applicable laws. You can object to any direct communication from us. Where applicable, can ask for data portability of your information and the right to be informed about any automated decision-making we may use.
If you believe that we hold any inaccurate or incomplete data about you, you can ask us to correct and/or complete the information and we will work to do so as quickly as feasible, If there is a valid reason for not doing this, we will notify you.
If you seek access to, or wish to correct, update, modify or delete Personal Data or want us to stop contacting you, please contact us at privacy@iot-mentor.com. We may ask you to verify your identity before acting on the request. We respond to all requests we receive from individuals wishing to exercise their rights in accordance with applicable data protection laws.
Retention of Data
We keep your information for as long as necessary to fulfill the purposes outlined in this privacy policy unless otherwise required by law.
We will only keep your personal information for as long as it is necessary for the purposes set out in this privacy policy, unless a longer retention period is required or permitted by law (such as tax, accounting or other legal requirements).
No purpose in this policy will require us keeping your personal information for longer than 1 year past the termination of your account
When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize it, or, if this is not possible (for example, because your personal information has been stored in backup archives), then we will securely store your personal information and isolate it from any further processing until deletion is possible.
Consent Withdrawal, Data download & Data Removal Requests
To withdraw your consent, or to request the download or delete your data with us for any or all our products & services at any time, please email to workplacemgr@gmail.com
Errors, Corrections and Changes
We don’t warrant or represent that the Site / App and the services offered herein are free from errors, defects, malwares and harmful elements. Also, we don’t give any warranty against the information available on the Site / App is accurate, updated and reliable. The features, contents and functions of the Site / App can be changed by the owner according to the requirement without any prior notice to the users. All the rights of editing or deleting the documents are reserved with us as the owner.
Changes to this Policy
IOT Mentor regularly reviews its compliance with this Privacy Policy. We reserve the right to change or update the Privacy Policy at any time and will notify users of the Site by posting such changed or updated Privacy Policy on this page. Under certain circumstances, we may also elect to notify you of changes or updates to the Privacy Policy by additional means, such as by posting a notice on the homepage of the Site or by sending you an email.
Any changes or updates will be effective immediately upon posting to the Site and will be reflected by the Effective Date. Continued use of the Site following any changes shall indicate your acknowledgment of such changes and agreement to the Privacy Policy and any future revisions.
How to Contact Us
If you have any questions or complaints about this Privacy Policy or how we collect or process your personal information or would like us to modify, correct or erase any Personal Data or would like us to stop communicating with you, please contact us at privacy@ iot-mentor.com. You may also contact us by mail at
Privacy Matters
c/o IOT Mentor LLP.
B-80, Okhla inductrial Area, Phase 2,
New Delhi-110020
India